How to back up Apple Mail emails

How to back up Apple Mail emails

  • You can back up Apple Mail emails by exporting the mailbox as an MBOX file and saving it to your Mac

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  • For bulk or regular backups, use SysTools Email Backup Wizard to simplify the process and keep an ad

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If you are looking for a simple way to backup Apple Mail emails, Apple Mail provides a built-in option to export mailboxes as MBOX files. You can select the mailbox you want to save, go to Mailbox > Export Mailbox, choose a destination, and save the exported data on your Mac or an external storage device. This method works well for backing up individual mailboxes, but managing multiple accounts or large volumes of emails manually can take time. For users who need a more convenient way to handle bulk email backups, a dedicated email backup solution such as SysTools Email Backup Wizard can help simplify the process and maintain a separate copy of important emails for future access.
 
To back up Apple Mail emails, export the required mailboxes and save a separate copy on an external hard drive or another secure storage location. This gives you a copy of the messages outside the active Apple Mail database.

Manual Backup of Apple Mail Emails
  1. Open Apple Mail on your Mac.
  2. Select the Mailbox/Folder you want to back up.
  3. Click Mailbox in the top menu.
  4. Select Export Mailbox…
  5. Choose where you want to save the backup.
  6. Click Choose.
  7. Your emails will be saved as an mbox file.
  8. Store the .mbox file safely on an external drive, USB, or cloud storage.

To Restore the Backup​

  1. Open Apple Mail.
  2. Go to File → Import Mailboxes…
  3. Select the .mbox file.
  4. Click Continue → Import.
You can do that manually, but it becomes time comsuming when you need to back up large files.
If you need a more convenient way to handle the Apple Mail database, Softaken Export Apple Mail Emails can be considered. It loads the mailbox automatically, provides a preview before export and lets you select specific folders or messages instead of transferring everything. The exported Apple Mail data can also be saved to an external hard drive or Windows PC.

Keep the original Apple Mail data untouched until the backup has been checked properly. A second copy on separate storage is also useful if the Mac develops a storage problem later.
 
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